Top 20 “Thank You” Email Templates After Meeting

A “Thank You” email after a meeting often comes with the hope of a continuation of the relationship that has been created in the meeting. Yet we find ourselves trying to find the perfect message to remind the recipient of ourselves and hit the right notes. Well, to hit the right notes we need to have a variety of them, so let’s see the 20 best templates for a “Thank you for meeting with me email”.

20 Templates for a “Thank You For Meeting With Me” Email

For an individual or for a group of recipients, make your pick and copy any of these top 20 templates for a thank you for meeting with me email and personalize it depending on the content of your meeting and the recipient(s).

1. Formal Business Meeting

Subject: Appreciation for a Productive Meeting

Dear [Name],

Thank you for taking the time to meet with me on [date]. I found our discussion about [topic of discussion] incredibly insightful and valuable. I’m looking forward to exploring the opportunities we discussed further.

Best regards,

[Your Name]

2. Job Interview

Subject: Thank You for the Opportunity

Dear [Interviewer’s Name],

I wanted to express my gratitude for the chance to interview for [position name] at [Company]. It was a pleasure to learn more about the team and the exciting plans for the future. I am very interested in the opportunity to contribute to [specific topic discussed].

Thank you again,

[Your Name]

3. Networking Meeting

Subject: Great Connecting With You

Hi [Name],

It was such a pleasure meeting you yesterday. Thank you for sharing your insights on [topic]. I’m really excited about the possibility of collaborating in the future. Let’s keep in touch!

Warmest regards,

[Your Name]

4. Sales Meeting

Subject: Thank You for Considering [Your Company/Product]

Dear [Name],

Thank you for meeting with me today. I appreciate the opportunity to discuss how [your company/product] can help [their company] achieve [specific goal]. Please feel free to reach out if you have any questions or need further information.

Best,

[Your Name]

5. Informal Coffee Meeting

Subject: Wonderful Meeting You

Hi [Name],

Just wanted to say a big thank you for meeting up for coffee. I really enjoyed our conversation about [topic]. Hope we can do it again soon!

Cheers,

[Your Name]

6. Project Kickoff Meeting

Subject: Excited About Our New Project

Dear Team,

Thank you for the productive kickoff meeting today. I’m excited about what we’re going to achieve with [project name]. Let’s keep the momentum going!

Best,

[Your Name]

7. Client Onboarding Meeting

Subject: Welcome to [Your Company]!

Dear [Client’s Name],

Thank you for the insightful meeting today. I’m thrilled to have you on board and look forward to supporting your success with [your service/product]. Please don’t hesitate to reach out if you have any questions.

Warm regards,

[Your Name]

8. Follow-up After No Response

Subject: Revisiting Our Last Conversation

Dear [Name],

I hope this message finds you well. I wanted to thank you again for the opportunity to meet and discuss [topic] on [date]. I understand you have a busy schedule, but I’d love to hear your thoughts when you have a moment.

Kind regards,

[Your Name]

9. Team Meeting

Subject: Thank You for a Great Meeting

Dear Team,

Thanks to everyone for your active participation and valuable contributions in today’s meeting. Your input is crucial as we move forward with [project/topic].

Best,

[Your Name]

10. Partnership Meeting

Subject: Excited About Our Potential Partnership

Dear [Name],

Thank you for the engaging discussion today. I am excited about the potential synergy between our companies and looking forward to exploring this partnership further.

Warmest regards,

[Your Name]

11. After a Conference

Subject: Inspired After Our Discussion

Dear [Name],

It was a pleasure meeting you at [conference name]. Thank you for sharing your thoughts on [topic]. Your insights were truly inspiring. I hope we can stay in touch and possibly collaborate in the future.

Best,

[Your Name]

12. Virtual Meeting

Subject: Thanks for Connecting Online

Dear [Name],

Thank you for the engaging virtual meeting today. Despite the distance, I felt our discussion on [topic] was extremely productive. Looking forward to our next steps.

Sincerely,

[Your Name]

13. After a Panel Discussion

Subject: Inspired by Your Panel Discussion

Dear [Panelist’s Name],

Thank you for your insightful contributions during the [panel topic] discussion at [event]. Your expertise on the subject is truly inspiring. I look forward to potentially collaborating in the future.

Kind regards,

[Your Name]

14. Brief Encounter at an Event

Subject: Great Meeting You at [Event]

Hi [Name],

It was a pleasure to briefly meet you at [event]. Your work in [field/industry] is fascinating, and I’d love to learn more. Hoping we can connect again soon.

Best,

[Your Name]

15. After a Workshop

Subject: Thank You for an Enlightening Workshop

Dear [Name],

Thank you for leading such an informative workshop on [topic]. The knowledge and strategies shared were extremely valuable. I’m eager to apply what I’ve learned.

Best wishes,

[Your Name]

16. Post-Presentation Thank You

Subject: Thank You for an Engaging Presentation

Dear [Presenter’s Name],

I wanted to express my gratitude for your engaging presentation on [topic]. It was both informative and thought-provoking. Thank you for sharing your knowledge.

Sincerely,

[Your Name]

17. After Receiving Advice

Subject: Grateful for Your Advice

Hi [Name],

Thank you so much for taking the time to offer your advice on [topic]. Your insights were incredibly helpful and much appreciated. I’m looking forward to implementing your suggestions.

Thanks again,

[Your Name]

18. Mentor Meeting

Subject: Appreciation for Your Guidance

Dear [Mentor’s Name],

I cannot thank you enough for meeting with me and sharing your valuable guidance on [topic]. Your support means a lot to me, and I am grateful for your mentorship.

Warmly,

[Your Name]

19. Appreciation for a Group Meeting

Subject: A Big Thank You to Everyone

Dear [Group Name],

Thank you all for the productive and engaging meeting yesterday. Each of your contributions is making a significant difference in our [project/goal]. Excited for what’s ahead!

Best,

[Your Name]

20. After a Creative Brainstorming Session

Subject: Energized After Our Brainstorming Session

Dear Team,

Thank you for the vibrant and creative brainstorming session today. I’m amazed by our team’s creativity and innovation. Let’s turn these ideas into action!

Cheers,

[Your Name]

These templates are versatile and can be adjusted to suit the specifics of your meeting and relationship with the recipient. Remember, personal touches make thank you emails more effective, so don’t hesitate to add a personal note or detail that reflects the conversation or connection you made.

When to Send a Thank You Email After Meeting?

Let’s not complicate things more than they should be. This isn’t a situationship, it is a thank you email, and the key is sincerity. If you are honest about your gratitude and direct about your goals and opinions, there is no wrong time to send a thank you email after meeting.

If it was an interview, send it the next day, or the week after. Perhaps there is a time urgency, then send it right away and if there is no response, remind them after a few days. Courtesy is a two-way street and as long as you are within the boundaries of mutual respect, go with the flow that feels right.

10 Tips to Write a Better Thank You Email After Meeting

Personalize it, capture their attention with the right subject or avoid being forgotten by closing the email the right way. Let’s see 10 tips to write a better thank you for meeting with me email.

1. Send It At the Right Time: Aim to send your thank you email at the right time. Avoid busy or awkward hours where they are less likely to check their emails. Instead, try to find the time when they have fewer things on their plate.
2. Use a Clear Subject Line: Your email subject should be straightforward and indicative of the content. For example, “Thank You for Meeting with Me [Date]” or “Appreciating Our Conversation Earlier.”
3. Personalize the Greeting: Start with a personalized greeting using the recipient’s name or a detail from your meeting. It’s a small touch that makes your message feel more personal and less generic.
4. Express Your Gratitude: Clearly state your appreciation for their time and consideration early in the email. It’s courteous to acknowledge that you value the time they spent with you.
5. Be Specific: Reference specific topics, ideas, or moments from the meeting that stood out to you. This not only shows you were engaged but also reinforces the connection and conversation you had.
6. Reiterate Your Interest: Briefly mention how the meeting reinforced your interest in the project, position, or partnership being discussed. This can help keep the momentum of your interaction going.
7. Include a Call to Action or Next Steps: If there were any follow-up actions discussed during the meeting, reiterate them here. Alternatively, propose a next step or express your eagerness to continue the dialogue.
8. Keep It Concise: Your thank you email should be brief and to the point. Aim for a few short paragraphs that communicate your message clearly without taking up too much of the recipient’s time.
9. Close Professionally: End your email with a professional closing, such as “Best regards,” “Sincerely,” or “With appreciation,” followed by your name.
10. Proofread Before Sending: Before hitting send, take a moment to review your email for any spelling, grammar, or punctuation errors. A well-written, error-free email reflects your professionalism and attention to detail.

Enhance the Meeting Experience with AI

Transcribing meetings is a great way to archive and dissect the content for a better understanding. When you are personalizing the “Thank you for meeting with me email” it is impossible to remember everything that was said. By having the transcript of the meeting, you can pinpoint important arguments and moments from the meeting to strengthen your arguments used in the email.

In addition, you can use the AI tool to translate the content if having a multilingual response is going to improve your position. Maestra supports more than 125+ languages for transcription and translation purposes, using the best AI technology available to transcribe and translate meetings or any type of content.

FAQ

How do you say thank you professionally in an email?

Keep it brief, personal and do not take long before you send the thank you email. In average, 2-3 days are a great timeline to send a thank you email to avoid being forgotten. Talk about a subject that was interesting to both of you and show your interest in the continuation of this dialogue between you and the recipient. If they are interested, they will surely come back to you with a positive response in return to your courteous thank you message.

How do you say thank you after a conference?

Indicate that you have been in the conference and point out specific arguments that sparked your interest, and that you can expand upon. Many people attend conferences, and being able to show that you can not only understand said arguments and are able to develop on them separates you from the others to attract the attention of the recipient.

How do you send a thank you email after meeting?

Keep it simple, direct and show your gratitude about specific moments of the meeting to demonstrate they had your full attention. Remember, even just saying “Thank you” and showing that the recipient is almost always enough.

What should I title an email after a meeting?

Here are 5 examples of the title of a  “Thank you for meeting with me email”.

1. “Appreciate Your Time”
2. “Grateful for Our Meeting: A Sincere Thank You”
3. “Thank You for a Productive Conversation”
4. “Reflecting on Our Meeting: A Big Thank You”
5. “Thank You for Your Insightful Perspectives”

Overall, showing your appreciation and simply saying “Thank you” will suffice and grab the attention of the recipient.