5 Ways to Improve Your Hiring Process

Rashida Beal
Apr 26, 2023

A successful team of employees isn’t created overnight. Hiring managers must find, interview, and train the right employees for their company. Strong hiring processes help employers find more job candidates and keep them. A bad hire costs valuable time and money, so it’s important to select the right person for the job.

Improving your recruiting process is a crucial aspect of recruiting. In this article, we’ll identify the main steps in the hiring process and offer some tips on how to improve your own.

Parts of the Hiring Process

The hiring process consists of seven steps that may vary depending on a company’s culture, size, and needs.

1. Planning : Consider what the right candidate would look like. Create a candidate profile to narrow down who you're looking for. This includes a job description, role specifics, and ideal character traits.
2. Job Posting : After selecting where the best pool of candidates are, it's time to spread the word. Advertise job openings on career boards, social media, or your company’s careers page.
3. Screening : The third phase involves reviewing resumes and applications to find stand-out applicants.
4. Interviews : Learn more about applicants by asking about their skills, qualifications, and experience. Sometimes interviews may last several rounds to narrow down the perfect applicant.
5. Selection : As the hiring process wraps up, choose the most promising applicant. Keep in mind what you outlined in the first step when making the decision.
6. Hiring : The process concludes once you find the right candidate and offer them a position.

Ways to Improve Your Recruiting

1. Promote Your Brand

   46% of job seekers note company culture as important when choosing to apply for a job. Job applicants are often faced with a ton of career options with unclear brand standards. Why should they apply somewhere that hasn’t defined their company culture? In these scenarios, the applicant will prefer a company with clear brand messaging.

   Emphasizing your employer brand makes you stand out to candidates. Your brand represents the company’s ideals, values, and mission. Ensure the content you put out on the web is searchable, authentic, and compelling. Companies build their employer image through social media posts, blogs, and videos online .

2. Establish Solid Talent Pipelines

   To find qualified candidates, companies must know where to search for them.  There are a few factors to consider here. First, know where to cast the widest net to give your job postings the most visibility. The largest channels job seekers use are online job boards (60%), social media profiles (56%), and word of mouth (50%).

   Another underrated way to source new employees is to leverage the ones you already have. Aside from job ads, hiring within is also an option if you know someone qualified on your team. Your employees may also have a lot of hidden talent in their existing network. Employee referral programs streamline the recruitment process and give employees incentives for referrals. They also show you’ve considered your employees’ perspectives.

3. Write Clear Job Listings

   A cluttered, long-winded job description is the enemy of recruiters. Instead, focus on writing a description that's accurate and clear. If you are forward during the initial job posting, the odds of finding great candidates go up. Here are a few tips on writing job descriptions:

   • Specify job requirements and qualifications
   • Mention remote work options (if applicable)
   • List time commitment and salary/wage
   • Give information on benefits
   • Include your company values
   • List any required background checks

4. Use ATS to Speed Things Up

   Once the applications flow in, you’ll need to review them.  Looking through applications, cover letters, and resume takes a lot of time. If you have dozens and dozens of applicants, it's nearly impossible to read them all yourself.

   Using an applicant tracking system (ATR) is a convenient solution to this problem. An ATS is a recruiting software that tracks applications. It also filters applicants matching your job description. This saves time and talent acquisition costs, allowing you to put more time into interviewing candidates.

5. Automate Your Note-Taking

   An important part of the interview process is taking detailed notes. Taking notes helps you organize information and identify key points in the interview. With the help of Maestra, you can get notes in real time. Maestra is a software that automates transcriptions, captions, and more in over 80 languages.

   Instead of taking long pauses in the interview to write things down, use Maestra to automate your note-taking . Record your interview audio or video and upload it to Maestra. Press to start automatic transcription, then get results in minutes! You'll have a detailed transcription of the interview for your records.

Update Your Hiring Process With Maestra

To improve your recruitment, you need the right tools to make the process seamless. Maestra can help! Transcript your hiring meetings and never worry about missing a detail again. With our industry-leading AI, Maestra can generate transcriptions in seconds. Want to know more about how Maestra can improve your hiring process? Schedule a demo with us today, or sign up to get your minute free!

Rashida Beal
Apr 26, 2023