How to Annotate in Online Zoom Meetings

  • 2024-05-27
  • Can Goren
How to Annotate in Online Zoom Meetings

Visual aid is great for improving comprehension in online meetings. Thanks to Zoom’s annotation tool, we can draw when sharing our screens on Zoom or when we are viewing a screen to supplement our arguments. Let’s see how you can annotate on Zoom whether if you are the one sharing the screen, or the one viewing it.

How to Annotate on Zoom If You are Screen Sharing

How to Annotate on Zoom If You are Screen Sharing

1. Share your screen.

Click "Share" to share your screen.

Click “Share” to start sharing your screen.

2. Clik “Annotate”.

Click “Annotate” on the toolbar that shows up when you are screen sharing.

3. Start annotating!

The annotation toolbar.

After you click “Annotate”, the annotation toolbar will appear with multiple options. But the drawing pen will be selected automatically so you can instantly start annotating.


  • Zoom

How to Annotate on Zoom as a Viewer

As stated by the official tutorial of Zoom:

Click "View options" then "Annotate".
  1. Click “View Options” that is located near the “You Are Viewing “User” Screen” text in green background.
  2. Select “Annotate” on the drop down bar.

There, now you can annotate even while you are viewing someone else’s shared screen!

Every Annotation Tool in Zoom (2024 Updated)

Every annotation tool.
  1. Mouse: Allows you to use your cursor to interact with the shared screen or whiteboard, such as clicking on buttons or selecting text.
  2. Select: Enables you to select and move text or objects that have been drawn or placed on the shared screen or whiteboard.
  3. Text: Lets you type and place text annotations on the shared screen or whiteboard.
  4. Draw: Provides various drawing tools, like lines, arrows, and shapes, to create freehand drawings or highlight specific areas on the shared screen or whiteboard.
  5. Stamp: Allows you to place predefined stamps, such as check marks, stars, or arrows, on the shared screen or whiteboard to emphasize points or indicate approval.
  6. Spotlight: Turns your cursor into a spotlight or laser pointer, helping you draw attention to specific parts of the screen during your presentation.
  7. Eraser: Lets you erase specific annotations or drawings made on the shared screen or whiteboard.
  8. Redo-Undo: Provides options to undo or redo your last action, allowing you to correct mistakes or revert changes quickly.
  9. Clear: Clears all annotations made on the shared screen or whiteboard. You can choose to clear only your annotations, only others’ annotations, or all annotations.
  10. Save: Saves the current annotated screen or whiteboard as an image file, so you can keep a record of the annotations made during the meeting.

Transcribe Zoom Meetings with AI

Transcribe Zoom meetings with AI.

With a built-in Zoom integration, Maestra users can automatically upload and transcribe Zoom meetings within seconds.

Let’s see how transcribing meetings with AI can be beneficial:

  1. Record Keeping: Transcriptions provide a written record of the meeting, which can be referred back to for clarity and accuracy. This is especially useful for documenting decisions, action items, and important discussions.
  2. Enhanced Understanding: Having a written transcript helps users better understand and retain the information discussed during the meeting. They can review the transcript at their own pace, ensuring they didn’t miss any critical points.
  3. Accessibility: Transcriptions make the content accessible to those who may have hearing impairments or those who were unable to attend the meeting. It ensures everyone has access to the information discussed.
  4. Ease of Sharing: Written transcripts can be easily shared with colleagues, team members, or stakeholders who need to be informed about the meeting’s content but couldn’t attend.
  5. Improved Productivity: Transcripts allow users to quickly find and reference specific parts of the meeting without having to listen to the entire recording again. This saves time and improves productivity.
  6. Facilitates Collaboration: With a transcript, team members can better collaborate by referring to the exact wording used in the meeting, reducing misunderstandings and ensuring everyone is on the same page.
  7. Legal and Compliance Reasons: For industries that require detailed record-keeping for legal or compliance purposes, having a transcript can be crucial for audits, reviews, and ensuring adherence to regulations.

FAQs on Zoom Annotation

  1. How to draw on screen in Zoom?

    If you are screen sharing, the “Annotate” option appears on the screen sharing toolbar. If you are a viewer, click “View options” when viewing a shared screen and then click “Annotate” to start drawing on Zoom.

  2. How do I put text on the Zoom screen?

    When the annotation toolbar pops up, select “Text” to start putting text on the shared screen in Zoom meetings.

  3. Can attendees annotate in a Zoom webinar?

    Yes, attendees can annotate in a Zoom webinar if they are allowed to do so by the host.

  4. How to use stamps on Zoom?

    Select the “Stamp” option on the annotation toolbar to use stamps in a Zoom meeting.

  5. How do I enable Annotate on Zoom?

    When you are logged in your Zoom account, go to “Settings”, and in the “In Meeting (Basic)” tab, you can enable or disable annotation in Zoom meetings.

  6. Can you write on Zoom?

    Yes, you can write on Zoom which is called “Annotate”. When you are sharing your screen or viewing a shared screen, the “Annotate” button will allow you to write on the screen in online Zoom meetings.

Can Goren

About Can Goren

Can Gören is an experienced creative writer, having worked for global companies around the world with the purpose of commercial promotion. Now, for multiple years he has been combining his creative writing ambition with SEO knowledge to produce web content around the tech and AI industries.