20 AI Tools for HR Professionals
Human resources may be all about people, but AI is quickly making its mark in this field, just as it has in other areas of our lives. Today, numerous AI tools are transforming HR by automating tasks like recruitment, onboarding, and performance management. As a result, it’s essential for HR professionals to understand how AI is reshaping their industry.
In this blog, we’ll explore a selection of 20 powerful AI tools tailored for different HR functions. We’ll also highlight the key benefits of AI in human resources and share tips for adopting these tools thoughtfully.
Let’s start.
Table of 20 AI Tools for HR Workers
| AI Tool | Key Features | Pricing | Star Rating |
|---|---|---|---|
| ChatGPT | Customized job descriptions, bias-free language, SEO suggestions | Starts at $20/month | ⭐⭐⭐⭐⭐ |
| Fetcher | AI-powered talent sourcing, diversity search criteria, candidate engagement | Custom pricing | ⭐⭐⭐⭐ |
| Maestra | Free live transcription, 125+ language support, user-friendly editor | Free. Paid version starts at $10 | ⭐⭐⭐⭐⭐ |
| Zavvy | Smart workflows, onboarding progress tracker, automated reminders | Custom pricing | ⭐⭐⭐⭐ |
| Reclaim | No-Meeting Days, smart scheduling links, automated breaks | Free, Paid plans | ⭐⭐⭐ |
| Synthesia | AI avatars, easy video updates, 200+ templates | Starts at $30/month | ⭐⭐⭐⭐ |
| Jasper | Social media and blog writing templates, visual aid generation, content for HR | Starts at $39/month | ⭐⭐ |
| Happily.ai | Daily check-ins, automated surveys, meaningful HR insights | Custom pricing | ⭐⭐⭐⭐ |
| Engagedly | Performance tracking, talent management, AI-driven feedback | Custom pricing | ⭐⭐⭐⭐⭐ |
| Leena | Automated HR helpdesk, contextual support, seamless channel integration | Custom pricing | ⭐⭐⭐⭐ |
| Eightfold.ai | Talent matching, diversity support, predictive retention analysis | Custom pricing | ⭐⭐ |
| HireVue | Automated video interviews, gamified assessments, bias-reduced algorithms | Custom pricing | ⭐⭐⭐⭐ |
| Pymetrics | Fair and bias-free assessments, skill-based matching, neuroscience insights | Custom pricing | ⭐⭐⭐⭐ |
| Breezy HR | Automated workflows, customizable pipelines, video assessments | Free, Paid plans | ⭐⭐⭐⭐ |
| Personio | HR and payroll automation, time tracking, centralized document storage | Starts at $2/employee | ⭐⭐⭐ |
| X0PA AI | Predictive analytics, skill and personality matching, end-to-end automation | Custom pricing | ⭐⭐⭐ |
| LEAD.bot | Team-building, automated employee matching, employee engagement metrics | Starts at $25/month | ⭐⭐⭐⭐ |
| Kazoo | Goal tracking, real-time feedback, recognition and rewards system | Custom pricing | ⭐⭐⭐ |
| Peakon by Workday | Real-time sentiment insights, employee suggestions analysis, predictive analytics | Custom pricing | ⭐⭐⭐⭐ |
| TalentSoft | Customized learning paths, talent review, HRIS integration | Custom pricing | ⭐⭐⭐⭐ |
How Can You Use AI Tools for Your Benefit in HR?
AI tools are everywhere, and they make everyone’s job easier by taking away a huge chunk off the manual work.
-
Streamline Hiring and Onboarding
AI tools can automate resume screening, interview scheduling, and onboarding tasks. This not only speeds up hiring but also ensures a consistent, welcoming experience for new hires, helping them integrate smoothly. -
Boost Employee Engagement and Well-Being
AI-driven platforms provide daily check-ins, sentiment analysis, and engagement activities, giving HR insights into morale and performance. These tools help HR proactively support employee well-being, fostering a positive work environment. -
Make Data-Driven Decisions
With predictive analytics, HR can forecast retention, optimize performance management, and identify growth opportunities. Data insights from AI empower HR teams to make informed, impactful decisions aligned with organizational goals.
By adopting AI, HR can focus on strategic growth, support employees more effectively, and create a dynamic, inclusive workplace.
20 Powerful AI Tools for HR
As cutting-edge AI solutions get smarter every day, HR professionals are facing an unprecedented opportunity to leverage these advancements in various aspects of their work. Let’s check 20 powerful AI tools for HR, each bringing a set of unique capabilities to the table.
1. Maestra
For: interview transcription
As one of the most easy-to-use AI tools for HR, Maestra can transcribe interviews & meetings for free using AI transcription technology. All you need to do is start up the live transcription tool, select a language and start transcribing in real time.
Why it’s powerful:
- High accuracy rate: Maestra produces highly accurate transcripts even if there are multiple speakers in the recording.
- Language support: The AI-powered software supports more than 125 languages, which is perfect for companies conducting interviews with diverse candidates.
- User-friendly text editor: You can always make changes to your interview transcript and add notes or comments with the tool’s built-in text editor.
Transcribe Meetings & Interviews for Free
Transcribe any audio content in real-time, available in 125+ languages.
2. ChatGPT
For: writing job descriptions
Yes, ChatGPT is a valuable tool for HR professionals as it can generate precise job descriptions that can attract the right candidates. With careful prompt engineering, you can craft specific descriptions that emphasize the needs of your organization. This helps HR teams to attract top talent by presenting a clear and compelling image of the opportunity.
Why it’s powerful:
- Customized content creation: You can use ChatGPT to tailor job descriptions according to the company’s culture, values and specific job requirements.
- Bias-free language: ChatGPT can highlight potentially biased or exclusionary language in a job description, leading to a more equitable hiring process.
- Search engine optimization: The tool can suggest keywords and phrases that align with search engine algorithms, improving the visibility of a job posting to the right candidates.
3. Fetcher
For: talent acquisition
A robust AI recruiting software, Fetcher can help HR leaders find the best talent and build exceptional teams. Its AI algorithms can analyze candidates deeply across multiple sources so you don’t miss out on hidden gems. This will put you ahead of companies who only use LinkedIn, expanding your reach beyond a single platform.
Why it’s powerful:
- AI-powered talent sourcing: The tool’s advanced AI technology can show high-quality candidate profiles that match your hiring needs.
- Candidate engagement: You can send automated yet personalized emails, and Fetcher will track responses to identify the most interested prospects.
- Personalized diversity search criteria: You can add specific diversity goals to your searches and build a well-represented pipeline.
4. Zavvy
For: employee onboarding
Zavvy sets up and automates the entire onboarding process day by day. You can start with one of the tool’s templates or let AI create your first draft. Feel free to live-embed content from other platforms like Slack or Microsoft Teams so you don’t have to maintain multiple documents.
Why it’s powerful:
- Smart workflows: You can automatically assign HRIS data like starting date, role, etc. and a corresponding onboarding workflow.
- Progress tracker: You can see the tasks people have completed to understand where they are in their onboarding journey.
- Casual reminders: The tools send automated reminders (for 30, 60, 90 days or as long as you want) so you connect with new employees continuously.
5. Reclaim
For: scheduling
Not many AI tools for HR prioritize employee burnout yet here we have Reclaim. Integrating with Google Calendar, the tool can intelligently analyze and organize individual schedules to promote a healthy-work life balance in the organization. This enables HR managers to reduce the risk of burnout.
Why it’s powerful:
- No-Meeting Days: You can create No-Meeting Days for employees so they can focus on deep work without interruption.
- Smart Scheduling Links: No more availability issues as smart Scheduling Links can understand your priorities and organize your calendar accordingly.
- Automated breaks: You can enable employees to automatically schedule breaks to combat meeting fatigue.
6. Synthesia
For: making training videos
As an AI text-to-video generator, Synthesia can create professional training videos with AI avatars and realistic voiceovers. You can use your own script or generate one with Chat-GPT like prompts. Then you can customize your training video by playing with colors, fonts, background music and more.
Why it’s powerful:
- AI Avatars: Synthesia has a library of 140 AI Avatars varied in age, ethnicity and gender.
- Easy updates: You can edit your script and have the changes automatically reflected in the video.
- 200+ templates: The tool offers 200+ free training video templates catering to different needs.
7. Jasper
For: content creation
With 50+ templates, it’s no wonder why Jasper is one of the most powerful AI tools for HR professionals who want to create content. Let’s say you need to write a blog post on employee satisfaction or design posts for your HR department’s social media account. Jasper can make your job much easier by generating prompt-based content tailored to your organization’s style.
Why it’s powerful:
- Social post generators: The tool offers a LinkedIn Headline Generator and an Instagram Caption Generator to craft attention-grabbing copy.
- Blog and newsletter writing: You can brainstorm new topics for your company’s HR blog or newsletter, and use AI to transform those ideas into a well-written text.
- Visual aid: Don’t forget to support your message with the tool’s AI image generator.
8. Happily.ai
For: employee engagement
Happily.ai can be a valuable tool for HR managers who seek to improve employee engagement and wellbeing. The platform promotes both individual and organizational development by putting people at the center and making them feel valued. It builds positive habits and better work relationships via daily surveys, gamification, recognition and rewards.
Why it’s powerful:
- Daily check-ins: These nudges sent to employees can initiate self-reflection while uncovering performance blockers and opportunities.
- Automated surveys: You can share automated surveys and engagement activities to make better decisions based on people analytics.
- Meaningful conversations: HR management can provide developmental guidance and get AI-driven insights according to an employee’s reply.
9. Engagedly
For: performance and talent management
HR leaders and professionals partner with Marissa, Engagedly’s AI-powered coach, to manage talent and drive desired results. The tool can automate tasks related to performance reviews and track goal achievement. It can also suggest personalized learning paths based on identified needs.
Why it’s powerful:
- AI-generated goal titles: Just enter the prompts for your goal and Marissa AI will come up with goal titles and key results that are in alignment.
- Accurate feedback: Marissa utilizes the SBI (Situation, Behavior, Impact) framework to ensure employee feedback is objective and unbiased.
- Ask Marissa AI: You can upload your library of HR resources to train Marissa on giving the best answer to your queries.
10. Leena
For: chatbot support
One of the best AI tools for HR, Leena auto-resolves HR queries and acts like a virtual AI assistant. The tool streamlines ticket creation and resolution by adopting LLMs specifically trained on a wealth of HR and employee onboarding data. It can provide employees instant access to company policies and procedures, answers to benefits questions, payroll information and more.
Why it’s powerful:
- HR help desk: Leena can automate every aspect of the hire-to-retire journey of an employee and save time for higher-order activities.
- Contextual support: By working seamlessly with external models, the tool delivers error-free responses in line with organizational policies.
- Zero learning curve: You can use the AI assistant without an additional learning effort as it blends with existing channels like Slack and Microsoft Teams.
11. Eightfold.ai
For: Talent acquisition and career development
Eightfold.ai uses deep learning to analyze millions of career paths, helping HR teams to match the right candidates with the right positions. The tool also supports career development, allowing employees to see growth opportunities within the organization.
Why it’s powerful:
- Talent matching: Analyzes resumes and job descriptions to find the best candidates.
- Diversity and inclusion: Provides insights to support diverse hiring practices.
- Employee retention: Suggests career paths and development opportunities to retain talent.
12. HireVue
For: Video interviewing and assessments
HireVue combines video interviewing with AI-driven assessments to evaluate candidates’ skills and fit. Its assessments can measure competencies through video interviews, written responses, or game-based activities.
Why it’s powerful:
- Automated interviews: Saves time with structured video interviews for initial screening.
- Bias reduction: Uses algorithms designed to reduce bias in assessments.
- Gamified assessments: Offers interactive games to evaluate candidates’ skills in a fun, engaging way.
13. Pymetrics
For: Talent assessments and bias reduction
Pymetrics uses neuroscience-based assessments to evaluate soft skills and cognitive abilities. This helps HR to match job seekers to roles that fit their skill sets while minimizing unconscious bias.
Why it’s powerful:
- Fair assessments: Uses bias-free algorithms to make assessments equitable.
- Skill matching: Matches candidates based on soft skills rather than just experience.
- Data-driven hiring: Provides HR with data insights for more informed hiring decisions.
14. Breezy HR
For: Recruitment and candidate tracking
Breezy HR is an all-in-one recruitment tool that simplifies the hiring process with pipeline management, candidate sourcing, and automated workflows.
Why it’s powerful:
- Automated workflows: Streamlines repetitive tasks like candidate follow-ups.
- Customizable pipelines: Lets HR create specific hiring stages for different roles.
- Video assessments: Adds video questions and asynchronous video interviews to engage candidates.
15. Personio
For: Core HR tasks and payroll
Personio is a comprehensive HR management tool that covers everything from applicant tracking to payroll and performance reviews. It’s ideal for small to medium-sized enterprises (SMEs) looking for an end-to-end HR solution.
Why it’s powerful:
- HR and payroll automation: Ensures payroll accuracy and reduces manual entry.
- Integrated time tracking: Tracks employee hours and leave for streamlined payroll.
- Document storage: Centralizes employee documentation for easy access and compliance.
16. X0PA AI
For: Hiring and talent optimization
X0PA AI offers a comprehensive suite of tools for hiring, including resume parsing, skill-matching, and predictive analytics for candidate success and retention.
Why it’s powerful:
- Predictive analytics: Forecasts candidates’ job success and tenure.
- Skill and personality matching: Aligns candidates with roles based on unique personality and skill fits.
- End-to-end automation: Reduces time-to-hire with automated workflows from sourcing to onboarding.
17. LEAD.bot
For: Team building and employee engagement
LEAD.bot is a Slack and Microsoft Teams integration that fosters team-building and networking by matching employees for virtual coffee chats or mentorship sessions. It’s a fun way to improve company culture and strengthen workplace connections.
Why it’s powerful:
- Automated matching: Pairs employees based on interests, skills, or job roles.
- Company culture boost: Helps new hires integrate faster by connecting them with team members.
- Employee engagement metrics: Provides insights on employee engagement through activity data.
18. Kazoo
For: Performance management and rewards
Kazoo is an employee engagement platform that combines performance management, recognition, and rewards to improve workplace morale and productivity.
Why it’s powerful:
- Goal tracking: Sets and monitors employee goals for clearer performance metrics.
- Recognition and rewards: Allows peers and managers to recognize each other’s achievements.
- Continuous feedback: Provides real-time feedback to keep employees aligned with goals.
19. Peakon by Workday
For: Employee engagement and feedback
Peakon helps HR teams understand employee sentiment and engagement through AI-driven insights gathered from anonymous employee feedback.
Why it’s powerful:
- Real-time insights: Collects and analyzes feedback to gauge employee sentiment.
- AI-powered predictions: Predicts potential turnover or engagement risks.
- Employee suggestions: Analyzes feedback to highlight common employee suggestions.
20. TalentSoft
For: Learning and development
TalentSoft (now known as Cegid) combines talent management with a robust learning platform, offering tools for performance management, learning modules, and career path planning.
Why it’s powerful:
- Customized learning paths: Offers personalized learning modules for career development.
- Talent review: Helps HR identify high-potential employees for development.
- Integration with HRIS: Syncs seamlessly with existing HR systems for smooth implementation.
How to Use AI in HR (Best Practices)
We’ve discussed 20 powerful AI tools for HR, but implementing them effectively into your workflow is just as crucial. Here are key tips for maximizing the impact of AI in human resources:
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Maintain the Human Element
AI can enhance efficiency and insights, but it can’t replace the human side of HR. Always ensure a personal touch remains, especially for sensitive matters like performance reviews and termination decisions. -
Choose Transparent AI Solutions
Select tools that offer clear explanations for their recommendations. Transparency builds trust in AI-driven HR processes, helping employees understand how AI impacts their careers and well-being. -
Upskill Your HR Team
Integrating AI requires training in data literacy and AI fundamentals. Focus on helping HR colleagues interpret AI results, recognize potential biases, and understand the tool’s limitations. -
Communicate AI’s Role to Employees
Make sure employees know how AI is used in HR and how it benefits them while prioritizing their wellbeing. Explain what data is collected and its role in decision-making. -
Continuously Monitor Effectiveness
Don’t assume AI tools will work flawlessly out of the box. Regularly review whether they’re truly improving efficiency, reducing biases, and enhancing the candidate experience.
By following these steps, you’ll integrate AI into HR in a way that’s efficient, transparent, and supportive of both organizational and employee goals.
Frequently Asked Questions
What is the best use of AI in HR?
There’s no single best use of AI tools for HR; you can take advantage of the technology in several ways. Some of the best uses include resume screening, applicant tracking and automated interview scheduling. You can also use AI technology to develop personalized training programs, understand employee sentiment and support employees 24/7 with chatbots.
What is an example of AI in HR?
Large companies, mid-sized enterprises and startups use AI for recruiting, employee engagement and people analytics. Unilever and IBM are just two of the major companies that adopt AI tools for HR. The Big Four consulting firms like Ernst & Young also use AI to increase employee productivity and boost performance.
What are HR AI tools?
HR AI tools are software solutions that use artificial intelligence to automate and enhance various HR tasks, including recruitment, employee engagement, onboarding, performance management, and payroll processing.
How is AI used in HRM?
AI in HRM (Human Resource Management) is used to automate repetitive tasks, improve hiring accuracy, analyze employee sentiment, personalize training, and assist in decision-making through predictive analytics.
What is the best free AI tool for HR?
Many HR tools offer free versions or trials. Reclaim, for example, is a popular free tool for managing employee schedules and promoting work-life balance, while Breezy HR offers basic recruitment features for free.
What is ChatGPT for HR?
ChatGPT for HR assists in drafting job descriptions, answering employee questions, identifying bias in job postings, and creating HR content, making it a valuable tool for streamlining communication and documentation.
