9 Best AI Meeting Assistants in 2025 (Our Top Picks)
Every great pilot needs a copilot; and AI meeting assistants are today’s digital navigators that bring efficiency to modern workspace. They automate tedious tasks, capture valuable information, and provide critical insights.
In this blog, we'll list the 9 best AI meeting assistants for note-taking, transcription, summarization, and more. We’ll also highlight the five key qualities to look for when choosing the right assistant, as well as the benefits these tools can bring to your workflow.
Before we delve in, here’s a quick shortlist of the best AI meeting assistants that can supercharge your productivity:
- Fellow (for meeting agendas)
- tl;dv (for recording meetings)
- Krisp (for canceling background noise)
- Maestra (for translating meetings in real-time)
- IBM Watson Speech to Text (for customizable transcription)
- Otter AI (for extracting meeting insights and takeaways)
- Fireflies (for AI-powered search)
- Avoma (for conversation intelligence)
- Sembly (for automated follow-ups)
Let's start with the basics.
What is an AI meeting assistant?
An AI meeting assistant is a sophisticated tool that uses artificial intelligence technologies to boost meeting efficiency and workplace productivity. It is designed to automate several tasks associated with meetings, such as transcribing voice to text, identifying action items, and even following up on them.
Utilizing machine learning and natural language processing (NLP), AI meeting assistants can analyze the meeting flow and capture crucial information simultaneously. They are trained on vast amounts of data, which allows them to recognize speech patterns and understand the context of the conversations.
Advantages of AI Meeting Assistants
AI meeting assistants evolve day by day through continuous learning and adaptation to user needs. Here are the top 5 advantages they offer:
Quick Information Retrieval
You can access past meeting information instantly thanks to an AI meeting assistant. Searchable transcripts and summaries will let you find key points in seconds, which will save time and enhance the decision making process.
Better Collaboration
Ensuring everyone is on the same page, AI meeting assistants foster inclusive participation. Their collaboration features enable team members to view and edit documents together at the same time.
Organization and Documentation
AI tools excel at organizing meeting content, archiving discussions and creating comprehensive documentation. They automatically tag and categorize information for streamlined organization and future reference.
Data-Driven Insights
Leveraging advanced analytics, an AI meeting assistant can generate data-driven insights from meeting interactions. It can detect areas for improvement and track progress over time.
Increased Accessibility
Best AI meeting assistants promote accessibility for participants with hearing impairments and language differences. They can create a more equitable meeting experience with live captioning, online notes, and real-time translation.
How to Choose the Best AI Meeting Assistant for You
How to choose the right tool when there are so many AI meeting assistants out there? Prioritize the following criteria for a well-informed decision.
Accuracy
Look for an AI assistant with a high accuracy rate in transcription. Consider features like speaker identification and language support for diverse meeting settings. These will ensure reliability and facilitate meaningful interactions.
User-Friendliness
A user-friendly interface is crucial for widespread adoption. Clear navigation and helpful tutorials will encourage both technical and non-technical users to benefit from the tool in the most effective way possible.
Integrations
Does the assistant work with the video conferencing platform or calendar app you use? It should easily integrate with your existing productivity tools so you don’t have to deal with significant adjustments or disruptions.
Customization
Many AI meeting assistants offer customization features tailored to various needs. Make sure you select a tool that adapts to your meeting style, comes with different pricing plans, and provides flexibility.
Security
You must always choose an AI meeting assistant with a proven track record of safeguarding data. Look for end-to-end encryption, data anonymization, and adherence to privacy regulations to guarantee confidentiality.
Top AI Meeting Assistants in 2025 (Free & Paid Options)
Now you know the things to consider when choosing an AI meeting assistant, it’s time to check the 9 tools we suggest. The table below highlights their primary use cases, supported languages, and pricing, giving you a side-by-side comparison to help you shortlist the right solution.
| AI Meeting Assistant | Best for | Number of Supported Languages | Pricing |
| Fellow | Teams that want structured agendas, meeting notes, and follow-ups | 99 | Free plan; Team ≈ $11/mo; Business ≈ $23/mo; Enterprise ≈ $25/mo |
| tl;dv | Remote teams needing automated recording & summaries | 30+ | Free plan; Pro≈ $29/mo; Business ≈ $65/mo; custom pricing for Enterprise |
| Krisp | Teams working in noisy environments | 95 | Free plan; Pro≈ $16/mo; Business ≈ $30/mo; custom pricing for Enterprise |
| Maestra | Global teams needing live translation & transcription | 125+ | Free trial; Basic≈ $49/mo; Premium≈ $99/mo; custom pricing for Enterprise |
| IBM Watson Speech to Text | Developers and teams needing customizable transcription | 14 | Lite (Free) plan; Volume tiers start at $0.02/min; custom pricing for Enterprise |
| Otter AI | Teams wanting smart summaries & automated join | English, French, Spanish | Free plan; Pro≈ $16.99/mo; Business ≈ $30/mo; custom pricing for Enterprise |
| Fireflies | Teams needing searchable transcripts & sentiment search | 100+ | Free plan; Pro≈ $18/mo; Business ≈ $29/mo; Enterprise ≈ $39/mo |
| Avoma | Sales teams seeking conversation intelligence | 75+ | Startup≈ $29/mo; Organization≈ $39/mo (14-day free trial); Enterprise ≈ $39/mo, Conversational Intelligence Add-on≈ $35/mo |
| Sembly | Teams prioritizing automated follow-up emails | 45+ | Free plan; Professional≈ $15/mo; Team≈ $29/mo; custom pricing for Enterprise |
1. Fellow
For: generating meeting agendas with AI
Integrations: 50+ integrations including Asana, Slack, Trello, and more
As an all-in-one AI meeting assistant, Fellow gives equal importance to meeting preparation, engagement, and follow-up. Its AI meeting agendas feature is designed to ensure that every meeting starts with clarity.
The tool will take cues from your meeting title, previous meeting notes, and attendees to build a relevant structure with agenda items and suggested talking points. You can enter AI prompts to refine the outline and customize the tone of the meeting.
Pricing: Free plan available. Business plan is $23 billed monthly. See more on pricing.
2. tl;dv
For: a fast and free way of recording meetings
Integrations: 5000+ integrated apps via Zapier
tl;dv is a free meeting recorder for Zoom, Microsoft Teams and Google Meet. It allows you to automatically or manually record as many meetings as you like.
You’ll receive the full recording right after finishing the call. Another cool feature of tl;dv is its GPT-powered AI note taker that summarizes key takeaways. You can share these highlights via the tool’s handy integrations by creating clips or adding timestamps.
Pricing: Free plan available. Pro plan is $29 billed monthly. See more on pricing.
3. Krisp
For: background noise cancellation
Integrations: Zoom, Microsoft Teams, Google Meet
Krisp is one of the AI meeting assistants that offers voice clarity, which can make your call experience much more professional. No more disruptive background noise like a barking dog or crying child.
Utilizing advanced AI algorithms, Krisp can detect and exclude voices other than the primary speaker. It can also eliminate any background noise and acoustic echo from all sides of the call. Feel free to check how much noise the tool has canceled after you end your meeting.
Pricing: Free plan available. Pro plan is $16 billed monthly. See more on pricing.
4. Maestra
For: real-time voice translation and transcription
Integrations: Zoom, OBS, vMix
Maestra translates voices and captions in real time, providing live meeting translation and transcription to break language barriers and make conversations globally accessible. Supporting 125+ languages, the tool captures every spoken word with high accuracy, so users can hear translations and view captions simultaneously.
Users can also set up multilingual meeting sessions with more than one target language and simply share them via a link or QR code. In addition, Maestra offers AI-powered voice cloning, allowing translations to be delivered in a speaker’s own voice for a natural and personalized experience.
Pricing: Free 10-minute trial for live transcription. Basic plan is $49 billed monthly. See more on pricing.
5. IBM Watson Speech to Text
For: creating and training custom language models
Integrations: direct API integration
Among the customizable AI meeting assistants, IBM Watson Speech to Text uses neural technologies for automatic speech recognition. It can be trained according to your unique accent and other specific audio characteristics.
The tool will identify your speech model while transcribing audio to text and improve its accuracy over time. It can also offer smart formatting in your meeting transcript by converting dates, times, and other values into conventional forms.
Pricing: Lite (Free) plan with up to 500 minutes of audio per month. Paid plans are volume-based, with Plus tier pricing starting around $0.02 per minute, and prices decreasing with higher usage.
6. Otter AI
For: extracting meeting insights and takeaways
Integrations: Zoom, Google Meet, Microsoft Teams, Slack, Dropbox, Chrome extension
A popular AI assistant, Otter AI summarizes key moments from meeting notes, helping you retain the essential information. Its OtterPilot can be scheduled to auto-join Zoom, Google Meet, or Microsoft Teams meetings and take notes when you’re running late.
Moreover, Otter AI can capture slides and add them to the notes in online meetings. The tool will automatically email the summary to participants after the meeting.
Pricing: Free plan available. Pro plan is $16.99 billed monthly. See more on pricing.
7. Fireflies
For: AI-powered search
Integrations: Zoom, Google Meet, Microsoft Teams, Webex, and more
Fireflies notetaker comes with a variety of useful features and smart search is only one of them. With it, you can search not only keywords but also themes, topics, and even sentiments. You can even create your own custom topic trackers.
Furthermore, Fireflies makes it possible to use voice commands during the meeting to create tasks. You can also chat with AskFred (which can be described as ChatGPT for meetings) to find answers to your questions and more.
Pricing: Free plan available. Pro plan is $18 billed monthly. See more on pricing.
8. Avoma
For: conversation intelligence
Integrations: Zoom, Google Meet, Microsoft Teams, Salesforce, and more
Avoma is an AI software that analyzes conversations and provides aggregated insights so you can make the most of your meetings. It can identify the talk time of each speaker as well as the most discussed topics.
You can use Avama to see what’s working (having interactions rather than monologues) and what’s not (too many filler words) in your conversations. Just set up scoring criteria for your meetings and then measure performance with those purpose-based scorecards.
Pricing: Free 14-day trial of the Organization plan, which is $39 billed monthly. See more on pricing.
9. Sembly
For: automated follow-ups
Integrations: Zoom, Google Meet, Microsoft Teams, Slack, Zapier, and more
Supporting 42 languages, Sembly can craft personalized emails you can send after the meeting. All you have to do is ask Semblian (think of it as Fireflies’ AskFred) and the AI assistant will generate an email based on the meeting context and agenda.
Semblian can also answer your questions about your meetings. Enter your prompt and it will list the main topics, challenges discussed, key ideas shared by each participant, and much more.
Pricing: Free plan available. Professional plan is $15 billed monthly. See more on pricing.
Conclusion
This blog presented a list of the 9 best AI meeting assistants that can solve problems and make working lives smoother. It also delivered a mini guide on how to choose the right AI meeting assistant for you by emphasizing the 5 qualities to consider: accuracy, user-friendliness, integrations, customization, and security.
What will the near future bring to AI meeting assistants? Ongoing advancements in natural language processing show us that our copilots will have better contextual understanding. It is very likely that we will see major advancements in sentiment analysis, customization options, and the proactive assistance of conversational AI. Moreover, we can witness the integration of AI meeting assistants with immersive technologies like augmented reality (AR) and virtual reality (VR). The future is indeed full of possibilities.
Frequently Asked Questions
What is the best free AI meeting assistant?
Many top AI meeting assistants offer free versions with limited features. Tools like tl;dv and Otter AI provide free plans that cover essentials such as recording, transcription, and note-taking. Ultimately, the best choice depends on your specific needs like meeting length and frequency.
Which AI meeting assistant is best for real-time transcription?
Maestra delivers highly accurate live captions as meetings unfold. It supports 125+ languages, allowing participants to follow along in their preferred language without delays. Users can also customize captions and easily share multilingual meeting sessions via a link or QR code for seamless accessibility.
Can AI meeting assistants translate meetings in real time?
Yes, tools like Maestra can translate meetings live, supporting over 125 languages with instant voice and caption translation. Users can even host multilingual sessions so participants choose the language that fits them best. For added personalization, Maestra enables AI-powered voice cloning so translations sound like the original speaker.
What is the best AI assistant for generating meeting summaries?
Fellow stands out with its AI-powered agendas and clear, structured summaries. Fireflies is another strong choice, offering smart transcription and searchable meeting notes that let you quickly find key themes, action items, or even sentiments. Both tools provide reliable, time-saving summaries that enhance productivity and collaboration.
What is the best AI meeting assistant for personalized AI meeting notes?
Otter AI delivers customized recaps and sends summaries directly to participants. Avoma also excels by providing conversation intelligence that highlights actionable insights specific to your team’s goals. Both tools ensure that notes aren’t just generic transcripts but meeting data personalized to your workflow.
