A Simple Guide to Accurate and Automatic Zoom Transcription

  • 2023-12-18
  • Can Goren
A Simple Guide to Accurate and Automatic Zoom Transcription

Zoom meetings are a major part of our daily lives. Whether it is a business meeting or an online class, being able to generate a Zoom transcription is beneficial in multiple ways.

In this article, we will talk about different ways you can transcribe Zoom meetings and why you should.

Zoom Audio Transcription

An example of a Zoom meeting you can transcribe.

Zoom provides an audio transcription feature for transcribing cloud recordings. This is an automatic transcription feature that transcribes the audio of a meeting or a webinar that you record to the cloud, and saves it as a VTT file.

However, this feature only works in French and English, and has a prerequisite to use, which is having “A Pro, Business, Education, or Enterprise license with cloud recording enabled”. Also, only hosts and co-hosts can record cloud recordings, which is a requirement we see often with Zoom.

Zoom Transcription with Maestra

A simple way of transcribing Zoom meetings is through Maestra’s AI transcription tool.

With a built-in Zoom integration, you can upload Zoom meetings to Maestra and automatically transcribe them in 125+ languages.

Upload files from Zoom directly to Maestra.
Choose the Zoom option to directly upload Zoom meetings to Maestra.

The beauty of utilizing an AI transcription tool is that the accuracy is impeccable and the transcription will be generated in seconds. And the Zoom integration only makes it easier for you to generate a Zoom meeting transcription, proving an easier and faster method.

Google’s Live Transcription Tool

Google's live caption feature can be utilized for Zoom transcription.

Google has a live caption feature that can transcribe speech in real-time. In Google Chrome settings, you can turn on this option in the accessibility section. Then, you will be able to transcribe Zoom meetings as they happen, which is an alternative method of generating a Zoom live transcription.

Maestra also has a free live caption tool that can automatically transcribe speech as it happens, in 125+ languages. Through the open-source web captioner tool, Maestra is a better and beginner-friendly alternative if you are looking to achieve Zoom live transcription, since all you need to do is click the “Start Captioning” button and the web captioner will begin to transcribe Zoom meetings automatically.

Who Can Benefit Most From Zoom Transcription?

An attendant is doing a Zoom transcription.

Generally, Zoom transcription is good for record-keeping, accessibility, comprehensibility, and repurposing. Under these benefits, let’s see who can benefit most from generating a Zoom meeting transcription:

  • Students and Teachers: Students and teachers who attend lectures or educational sessions on Zoom can use transcripts as study aids. They can look back to analyze the content of the lesson to make adjustments and use the transcripts as a reminder, and for record-keeping.
  • Professionals and Business Executives: For business meetings, transcripts serve as a record of decisions and discussions. They can be used for future reference, ensuring that important points and action items are not missed. Instead of manual note-taking, meetings can be summarized and analyzed through Zoom meeting transcriptions.
  • Individuals with Hearing Impairments: Transcripts are essential for accessibility and inclusivity, allowing individuals who are deaf or hard of hearing to access the content of the meetings through Zoom transcription.
  • Non-Native Speakers: People who are not fluent in the language used in the Zoom meeting can benefit greatly from a Zoom transcription. It allows them to read the content at their own pace, aiding in better understanding.
  • Legal and Compliance Departments: In certain industries, keeping records of meetings is a legal or compliance requirement. Transcripts fulfill this need and can be archived for future reference. By using an AI transcription tool, you can benefit from a great accuracy rate to lessen your burden while proofreading.
  • Researchers and Academics: For those conducting qualitative research or interviews via Zoom, transcripts provide a record of the conversations, which is good for after-analysis and publication purposes.
  • Journalists and Researchers: They can use transcripts for accurate reporting or extracting quotes from interviews and discussions. Accuracy is important when quoting, therefore keeping accurate records of Zoom meetings is recommended.
  • Meeting Attendees with Conflicting Schedules: Individuals who cannot attend a meeting due to conflicting schedules or time zone differences can read the transcript after the meeting to stay informed and ensure that they do not miss crucial information.
  • HR Departments for Training and Onboarding: Recorded training sessions transcribed into documents can be used for onboarding new employees, ensuring they have access to the same information as others, during and after the Zoom meeting.

Why Do You Need a Zoom Transcription?

Zoom transcriptions are not just about convenience; they play a crucial role in enhancing accessibility, improving communication, ensuring compliance, and aiding in better information retention and analysis surrounding Zoom meetings.

Let’s take a look at why one might need a Zoom transcription:

  1. Improved Meeting Efficiency: Having a transcript can discourage off-topic discussions and encourage participants to be more concise and focused, knowing their words are being recorded.
  2. Accessibility: Perhaps the main reason for transcriptions is accessibility for hearing-impaired individuals. Having a Zoom transcription enhances the inclusivity and accessibility of your meetings.
  3. Language Understanding: For online classes and meetings, language learning can be an issue. Having transcripts of Zoom meetings increases comprehensibility, allowing everyone to understand the context of the meeting thanks to a Zoom meeting transcription.
  4. Record Keeping: Keeping a record of meetings is great afterward for remembering forgotten information and having records of quotes from the Zoom meeting.
  5. Review and Clarification: After a meeting, attendees can review the transcript to clarify points or follow up on specific discussions.
  6. Legal and Compliance Reasons: In some industries, keeping a written record of meetings is a legal or compliance requirement. It is recommended to seek if record-keeping is required for a particular Zoom meeting.
  7. Learning: Zoom transcription can be used as educational or training material, allowing individuals to study the content of a meeting at their own pace.
  8. Engagement Analysis: Analyzing the transcript can provide insights into meeting dynamics, such as who spoke the most, the topics discussed, and the overall tone of the meeting. Engagement is particularly important for online classes and business meetings since engagement can be a problem for online gatherings.

Summary of the Zoom Transcription Guide

We presented 3 different methods of transcribing Zoom meetings, including Zoom’s in-app audio recording tool, Google’s live transcription feature, and Maestra’s AI transcription tool.

For record-keeping, studying, analyzing, learning, or accessibility purposes, a Zoom transcription is a necessary item many meeting organizers forget to utilize. On your next meetings, make sure to benefit from having a Zoom transcription to enhance your organization’s Zoom meeting experience.

Frequently Asked Questions

How good is Zoom transcription?

Zoom’s in-app audio transcription is a good way of transcribing Zoom meetings. However, it only works in English and French and requires a license to use. Alternatively, users can use Maestra’s Zoom integration for seamless Zoom transcription.

How do you transcribe and translate in Zoom?

Zoom can provide transcripts in your preferred language, but this is set by the host of the Zoom meeting. Therefore, there is a chance that you won’t be able to view captions in your preferred language if it isn’t prepared by the host. If you have struggles understanding a Zoom meeting, try Maestra’s transcription tool for free to automatically generate Zoom transcripts.

Can you transcribe on Zoom?

Yes, Zoom has a built-in audio recording tool that can transcribe in English and French. For more languages and better Zoom transcription, try out Maestra’s Zoom integration to transcribe Zoom meetings.

Is Zoom transcription free?

Yes, anyone can upload a Zoom meeting to Maestra and try the AI transcription tool for free. Users can transcribe Zoom meetings in 125+ languages, edit to perfection, and collaborate on transcripts.

Can Goren

About Can Goren

Can Gören is an experienced creative writer, having worked for global companies around the world with the purpose of commercial promotion. Now, for multiple years he has been combining his creative writing ambition with SEO knowledge to produce web content around the tech and AI industries.